Employee Directory
A searchable people directory with photos, titles, offices, disciplines, licenses, and areas of expertise — so anyone in the firm can find the right person to ask, not just the person they already know.
The problem
Your Standards, Forms, and News Are Scattered Everywhere
In most engineering firms, the information people need every day is spread across a shared drive, an aging SharePoint site, email attachments, and the memory of whoever has been there longest. New hires don't know where to look. Experienced staff use outdated templates because they can't find the current ones. And firm news reaches some offices and not others.
A good intranet fixes that by giving everyone a single, well-organized starting point: who's who, what's happening, and where to find the current version of every standard, procedure, and form. When it's designed around how your people actually work, it becomes the page they open every morning.
We've built intranets for engineering firms including Gilmore & Associates and LACO Associates. Each one was shaped by the firm's structure, culture, and existing systems rather than a one-size-fits-all template.
What we build
Everything Your Team Needs, in One Place
Firm & Office News
Announcements, project wins, new hires, safety updates, and office-specific news, with the ability to target content by office or department so the right people see what's relevant to them.
Document & Form Libraries
Organized libraries for templates, forms, and reference documents, with clear ownership and version control so staff always reach the current version instead of a copy saved years ago.
SOPs, Standards & QA/QC
A dedicated home for CAD and drafting standards, QA/QC procedures, health and safety programs, and company policies — structured for quick reference in the middle of a project.
Onboarding & HR Resources
Onboarding checklists and guides for new hires, benefits information, the employee handbook, and HR forms — so the first weeks at your firm feel organized rather than improvised.
Microsoft 365 & SSO Integration
Single sign-on with the Microsoft accounts your staff already use, plus links into SharePoint, Teams, and other systems your firm depends on — so the intranet connects your tools instead of competing with them.
- What we do
- SSO configuration, permission-aware content, and integrations with the business systems your firm already relies on.
- Why it matters
- If signing in is a hassle or the content is out of sync with the tools people use, adoption stalls. Integration is what makes an intranet stick.
Search That Finds Things
Search across people, news, documents, and procedures, with results organized so staff can find what they need in seconds — the single feature that most determines whether an intranet gets used.
Multi-Office Structure
Office pages, regional news, and location-specific resources for firms with teams in more than one place, while keeping firm-wide standards and culture consistent across every office.
Who this is for
Is It Time for a New Intranet?
An intranet for AEC firms has to serve engineers, field staff, administrators, and leadership — often across multiple offices. If any of these sound familiar, it's worth a conversation.
When a New Intranet Pays Off
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Your Current Intranet Is Abandoned
You have a SharePoint site or shared drive that nobody updates and few people trust. Staff email each other for files instead of looking them up.
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You've Grown Through New Offices or Acquisitions
Each office has its own way of doing things and its own place to keep them. You need one firm-wide home that still respects local needs.
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Onboarding Depends on Who You Sit Next To
New hires learn where things are by asking around. You want a consistent onboarding experience that gets people productive faster.
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Standards Exist, but Nobody Can Find Them
Your QA/QC procedures, CAD standards, and templates are documented — but scattered, duplicated, or out of date in practice.
Sound familiar? Let's talk
How it works
How an Intranet Project Works
Timelines depend on the amount of content, the number of integrations, and how many offices and departments are involved. We provide a phased plan after discovery.
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Discovery & Content Audit
We talk with staff across roles and offices to understand what they look for every day, then inventory the content and systems you already have. We identify what to keep, what to retire, and what's missing.
- Deliverables
- Stakeholder interviews · Content and systems inventory
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Information Architecture
We organize the intranet around how your people think about their work — by task, discipline, and office — and define navigation, page types, ownership, and permissions.
- Deliverables
- Sitemap and navigation · Content ownership plan
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Design
We design an intranet that reflects your firm's brand and culture, with a homepage built around the information people need most often.
- Deliverables
- Page designs · Approved final designs
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Build & Integrate
We develop the intranet, configure single sign-on and permissions, connect to your existing systems, and help migrate priority content.
- Deliverables
- Fully developed intranet · Integrations and SSO · Migrated priority content
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Launch & Adoption
We launch with a plan to get people using it — training for content owners, a short guide for staff, and a review after launch to tune what isn't working. Ongoing support and enhancements are available.
- Deliverables
- Live intranet · Content owner training · Post-launch review
Why Cavallo
Why Engineering Firms Choose Us for Intranets
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We Know How Engineering Firms Run
We've worked with engineering, environmental, and construction firms since 2014. We understand the role of standards, QA/QC, licensing, and multi-office operations — and we design for them.
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Built for Adoption
An intranet only works if people use it. We focus on the details that drive daily use: fast search, an easy sign-in, and content that has clear owners and stays current.
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Designed, Not Defaulted
Your intranet should feel like your firm, not a stock template. We bring the same design discipline to internal tools that we bring to client-facing websites.
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Ready for What's Next
An intranet is a natural home for future tools — an AI knowledge assistant, a training platform, or internal applications — and we build with that growth in mind.
Related services
Your Intranet Can
Intranet development is part of our custom software development practice for AEC firms. Many firms add an AI knowledge assistant that answers questions from their own standards and project records, or connect a learning management system for onboarding, safety, and QA/QC training.
See examples of our work for engineering firms on our work page, or start a conversation about what your team needs.
Frequently Asked Questions
Should we just use SharePoint instead of a custom intranet?
Many engineering firms already own Microsoft 365, and SharePoint is a capable document store. The problem is usually not the platform but the organization, design, and ownership of the content. We'll recommend the right approach for your firm, which often means building an intranet experience that works alongside SharePoint rather than replacing it.
Can employees sign in with their Microsoft accounts?
Yes. We set up single sign-on so staff use the same Microsoft 365 credentials they already have, and access can follow your existing groups and permissions. That removes one of the biggest barriers to everyday use.
Who keeps the content up to date after launch?
Your team does, with a clear plan. During the project we assign owners for each section, set up simple editing tools, and train those owners before launch. We also offer ongoing support if you'd like help with updates, new features, or periodic content reviews.
Can the intranet support multiple offices?
Yes. We can build office pages, location-specific news and resources, and permissions by office or department, while keeping firm-wide standards and announcements consistent everywhere.
Will it work for field staff on phones and tablets?
Yes. We design intranets to work on phones and tablets so field staff can reach the directory, safety resources, and forms from a job site, not just from a desk.
Get started
Give Your Team One Place to Start the Day
If your standards, forms, and firm news are scattered across drives and inboxes, let's talk about an intranet built around how your engineers actually work.
